Ultimate ScaledMail Review: X Pros & Cons To Know
Thinking about trying ScaledMail, but not sure if it’s the right fit? You’re not alone. Most people searching for a ScaledMail review want one clear answer: will this tool actually get my emails into the inbox?
ScaledMail improves deliverability and makes scaling cold outreach easier without the usual DNS setup headaches.
Sounds good, but what you really want to know is:
- Does ScaledMail actually improve inbox placement?
- Is it built for the type of outreach you’re running?
- What are the downsides you should know before paying for it?
That’s exactly what I’ll cover in this review. I have written this ScaledMail review to answer those questions.
By the end, you’ll know where ScaledMail actually helps, where it falls short, and whether it’s worth adding to your outreach stack.
ScaledMail Review Key Takeaways
- ScaledMail is an email infrastructure and deliverability tool that provides SPF, DKIM, and DMARC already set up.
- It helps teams start outreach quickly but relies on low daily caps (15–25 emails per inbox).
- It doesn’t include sequencing or analytics, so you’ll need another tool for campaigns.
- Plans start at $45/month, making it best for steady mid-level cold email use cases.
- Primeforge is the stronger alternative if you want branded domains, flexible scaling, and full control.
What Is ScaledMail?
Alt text:- scaledmail home page
ScaledMail is an email infrastructure and deliverability tool to run cold outreach at scale.
Instead of setting up dozens of domains and inboxes on your own, ScaledMail gives you everything pre-configured so you can start sending faster and safer.
i compared 21 cold email infrastructure tools (18 of them are trash)
How Does ScaledMail Work?
ScaledMail gives you the infrastructure to run cold email at scale without burning domains or inboxes.
By spreading volume across many accounts, campaigns stay safer and more consistent.
1. First, your domains get set up
- You can either purchase new domains directly through ScaledMail or connect domains you already own from registrars like GoDaddy or Namecheap.
- Their team configures advanced DNS records (SPF, DKIM, DMARC) to ensure messages pass authentication and reach the inbox.
2. Next, inboxes are created for you
- ScaledMail creates Google or Microsoft inboxes tied to your domains.
- Microsoft accounts are provisioned at up to 49 inboxes per domain, each sending just a few emails daily. ScaledMail believes this approach balances volume with domain safety.
- Google accounts are also supported for diversified sending.
3. Then, you start sending (and warming up)
- You can start sending from Day 1 if speed is your priority.
- For stronger long-term deliverability, ScaledMail recommends a two-week warmup period before scaling volume.
- Each inbox is capped at low daily sends (e.g., 15/day for Microsoft, 25/day for Google), but the high number of inboxes per domain allows campaigns to reach thousands of emails monthly.
4. The infrastructure runs in the background
- Each customer is assigned isolated infrastructure (no shared tenants), with Microsoft rotating IPs every 15 days for security and stability.
- ScaledMail’s “white-glove” service covers DNS setup, account configuration, and scaling, removing the technical overhead for your team.
5. Finally, your outreach scales without burning out
- By combining multiple domains and inboxes, users can scale safely into the thousands of emails per month.
- The system is designed to maximize reply rates, reduce domain burn, and keep campaigns running consistently.
What are the Key Features of Scaled Mail?
These are the core features you get when using ScaledMail for outreach.
1. Inboxes that are ready on day one
ScaledMail gives you 196 inboxes across 4 domains. These are preconfigured, so you can start sending emails right away. The only thing is, you have to use their domains, not your own branded ones.
2. Limits on how much you can send
You can send up to 11,000 emails a month. This is enough for most small and mid-sized teams. If you need to send a lot more, you might find the limit a bit low.
3. Google and Microsoft accounts come standard
ScaledMail includes both Google and Microsoft inboxes. Each inbox has a small daily sending cap, about 15 emails for Microsoft and 25 for Google. This keeps your reputation safe, but also means you rely on many inboxes instead of sending big numbers from one.
4. Built-in protection for deliverability
All inboxes come with SPF, DKIM, and DMARC already set up. This makes your emails look more trustworthy. There’s also a warmup process, but you still need to give it some time before you see the best results.
5. Easy to connect with other tools
It works with Lemlist, Mailshake, and CRMs. You can fit it into the tools you already use. Just note, it doesn’t run campaigns itself, so you’ll still need another platform to handle that.
6. Simple pricing
There’s one flat plan: $45 per month. It covers everything, domains, inboxes, and sending. It’s simple to understand, but for small teams, it may feel like paying for more than they need, while big teams might eventually want more flexibility.
👉 Get Your Google Workspace & MS365 Mailboxes Ready For Cold Outreach
Things Users Like About ScaledMail
Here’s what ScaledMail does well and why teams find it useful.
1. Both Google and Microsoft accounts are included
ScaledMail doesn’t limit you to one provider. You get a mix of Google Workspace and Microsoft 365 inboxes, which helps spread risk and improves deliverability across different sending environments.
2. Scaling outreach is less stressful
Handling multiple inboxes and domains by yourself is messy. ScaledMail takes care of that by giving you nearly 200 inboxes to work with.
That makes it easier to grow from a few hundred emails to thousands per month without constant setup work.
3. Safer sending with better deliverability
Each inbox comes with SPF, DKIM, and DMARC already set up. On top of that, ScaledMail uses daily sending limits to keep activity natural.
All of this helps emails land in inboxes instead of spam.
4. Fits into tools you already use
If you’re already using Lemlist, Mailshake, or a CRM, ScaledMail plugs right in.
You don’t have to change your whole system; it just handles the sending part while your other tools run campaigns.
5. Clear and predictable pricing
One flat plan at $45 a month. For teams that send a steady amount of cold emails, this can feel simpler and easier to budget than tools with confusing tiers.
Things Users Dislike About ScaledMail
ScaledMail isn’t perfect. Here are the main limitations you should know about.
1. Limited to their domains
All sending happens from the inboxes ScaledMail provides. You can’t use your own branded domains, which may feel restrictive for some teams.
2. Low daily sending caps
Each inbox can only send around 15–25 emails per day. While this protects deliverability, it means you need many inboxes to reach larger volumes.
3. No built-in campaign tool
ScaledMail doesn’t manage campaigns itself. You’ll still need tools like Mailforge or Salesforge for sequencing,multi-channel campaigns, and performance tracking
4. Pricing may not suit everyone
The $45/month flat plan is simple, but it is expensive for small teams and too limited for fast-growing ones.
ScaledMail Pricing
ScaledMail offers different plans depending on how much you need to send. Here’s a breakdown:
SM – SMTP ($45/month)
- 48 SMTP mailboxes, up to 14,400 emails per month, require 12 domains.
- Great entry plan, though managing so many domains can feel heavy.
SM MS 70% + Google 30% ($79/month)
- 8 Google + 25 Microsoft mailboxes, up to 10,800 emails per month, need 5 domains. A balanced option, but the send volume is slightly lower than the cheaper tier.
SM – Google ($80/month)
- 20 Google mailboxes, up to 12,000 emails per month, require 10 domains.
- Ideal if you want Google-only accounts, though the domain need is higher.
SM – Microsoft ($120/month)
- 50 Microsoft mailboxes, up to 12,000 emails per month, require just 2 domains.
- Easier domain management, but costs more compared to other plans.
Who Should Use ScaledMail?
ScaledMail isn’t for everyone, but here’s where it makes the most sense.
If you are…
Why ScaledMail helps
A sales team sending 200–400 emails daily
You get 196 pre-warmed inboxes across 4 domains, which lets you spread volume safely and avoid triggering spam filters
An agency managing client outreach
Multiple domains + many inboxes let you handle several clients without having to build infrastructure from scratch.
A startup founder testing cold outreach
No need to buy domains or wait weeks for warmup, you can start running campaigns almost immediately.
A marketing team running steady campaigns
Safe daily caps (15–25 emails per inbox) protect your sender reputation, giving your emails a better chance of landing in inboxes.
A growing team that values predictability
Simple monthly pricing makes it easier to budget and plan outreach as you scale up.
If you only send a small number of emails or prefer using your own branded domains with higher daily limits, ScaledMail might feel a bit limited.
But for most teams running steady cold email outreach, it’s a reliable option that covers the essentials.
Let's look at which is best for everyone, whether you're a solopreneur or running a scaling agency.
What is the Best Alternative to ScaledMail?
ScaledMail is useful if you want a quick way to launch campaigns without handling DNS or inbox setup yourself.
But the inboxes aren’t pre-warmed, and daily send limits mean you need multiple inboxes to reach higher volumes.
If you want full manual control over domains, warmup, and scaling, you may prefer an alternative that offers more flexibility
Primeforge addresses this directly.
Primeforge - Google & Microsoft Mailboxes for Cold Outreach
Primeforge is an email infrastructure platform that automates the setup of domains, mailboxes, and authentication records (SPF, DKIM, DMARC), while giving you full control over your outreach foundation.
ScaledMail sets up Google and Microsoft inboxes on your own or purchased domains, handling DNS and scaling through many inboxes per domain (up to 49 on Microsoft). Sending starts on Day 1, though warmup is recommended.
Primeforge provides Google Workspace and Microsoft 365 mailboxes with US IPs, automated DNS, and features like account profile pics or GIFs.
Its focus is on ESP matching for deliverability and mailboxes that are ready in about 30 minutes.
ScaledMail vs Primeforge
Feature
ScaledMail
Primeforge
Scaling model
Relies on many inboxes per domain (e.g., up to 49 on Microsoft) with low daily sends to reach volume.
Provides Google Workspace & MS365 mailboxes with US IPs, using ESP matching to improve inboxing.
Warmup
Inboxes aren’t pre-warmed; you can send on Day 1, but a 2-week warmup (manual or via Warmforge)
Mailboxes are warmup-ready and can be integrated immediately; an optional warmup ensures stability.
Deliverability focus
Focuses on spreading sends across many inboxes and rotating tenants/IPs for stability.
Focuses on ESP alignment (Google/MS365) and mailbox customization (profile pics, GIFs) to boost reply rates.
Setup style
White-glove onboarding, with ScaledMail staff handling setup and scaling.
Fast, automated setup that makes domains and mailboxes ready to use quickly, without extra steps.
Best fit
Agencies needing managed infrastructure and large-scale volume through distributed inboxes.
Teams that want quick setup, strong deliverability with ESP matching, and mailbox customization.
🔥🔥🔥Launch multi-channel sequences (email + LinkedIn) in Salesforge with unlimited LinkedIn Senders & mailboxes
Final Verdict: Is ScaledMail Suitable for Cold Email Campaigns?
After reviewing ScaledMail, here’s what we conclude:
- ScaledMail provides Google and Microsoft inbox provisioning with DNS setup included, allowing users to start sending without complex technical work.
- The drawbacks appear in its design: inboxes aren’t pre-warmed, daily caps of 15–25 emails require scaling through dozens of accounts, and sequencing or analytics must be handled elsewhere.
It works for agencies that want a managed setup and don’t mind scaling through the volume of inboxes.
If you want faster setup, mailbox customization, and stronger deliverability through ESP matching, Primeforge is the better fit.
Primeforge offers automated DNS, branded or provided domains, US IPs, personalization options, and setup in about 30 minutes.
FAQs on ScaledMail Review
1. What is ScaledMail best used for?
ScaledMail is best for running cold email campaigns at scale by spreading sends across multiple inboxes. It provisions Google and Microsoft accounts tied to your domains, with DNS configured for you.
2. Can ScaledMail fix email deliverability instantly?
No. Deliverability improves gradually. ScaledMail handles technical setup (SPF, DKIM, DMARC), but inboxes are not pre-warmed. You can start sending right away, though best results come with a short warmup period.
3. Do I need to warm up domains with ScaledMail?
Yes, if you want stronger inbox placement. While you can send on Day 1, ScaledMail recommends a ~2 week warmup before ramping up volume.
4. What’s the best alternative to ScaledMail?
If you want branded domains, faster setup, mailbox customization, and ESP-matching for better deliverability, Primeforge is a strong alternative. It automates domain and mailbox setup, includes US IPs, and works with any outreach tool.
5. How many emails can I send per day using ScaledMail?
Microsoft inboxes: ~15/day (including warmup).
Google inboxes: ~25/day (including warmup).
Because you can have dozens of inboxes per domain (up to 49 on Microsoft), campaigns can reach thousands of emails per month.
6. Can ScaledMail integrate with my existing CRM or tools?
Yes. ScaledMail provides the sending infrastructure. It connects with sequencing and CRM platforms like Lemlist, Mailshake, and others for campaign management and tracking.
7. What kind of analytics does ScaledMail provide?
Analytics are limited. ScaledMail focuses on infrastructure and deliverability setup. For reporting and performance insights, you’ll rely on your outreach platform.
8. Is ScaledMail beginner-friendly or meant for advanced users?
It’s beginner-friendly. ScaledMail’s “white glove” service handles technical setup like SPF, DKIM, DMARC, and inbox provisioning, so non-technical users can get started easily.
9. Does ScaledMail support multiple domains and inboxes?
Yes. Depending on the plan, you can scale with multiple domains and a high number of inboxes (e.g., ~49 per Microsoft domain).
10. What makes ScaledMail different from other email deliverability tools?
Unlike tools that only monitor inbox placement, ScaledMail provides the actual sending infrastructure, domains, inboxes, and DNS setup so you can run campaigns directly from its environment.